Prompts for Business Analysts & Product Owners

1. Project Kickoff

Goal: Get a complete kickoff deck in minutes.

Prompt: Generate a project kickoff for [new CRM project] including Vision, Goals, Scope, Timeline + 5 critical questions for the sponsor.

2. Stakeholder Buy-In

Goal: Map out who matters and how to handle them.

Prompt: Create a stakeholder matrix for [data migration]. Define interest, influence, and engagement strategy for each role.

3. Requirements Workshop

Goal: Never run a messy workshop again.

Prompt: Plan a 2-hour workshop for ['user settings' feature]. Include timed agenda and 2 engaging activities.

4. User Stories

Goal: Skip the basic stories, focus on edge cases.

Prompt: Write an Epic + 4 stories for ['checkout feature']. Include Gherkin acceptance criteria (Given/When/Then) with edge cases.

5. Process Analysis

Goal: Find the gaps your stakeholders missed.

Prompt: Analyse this process: [describe current state]. Find 3 inefficiencies and design a 'To-Be' state using [specific tool].

6. Data Requirements

Goal: Build clear data specs in seconds.

Prompt: Create a data dictionary for 'Customer' entity. Include Field Name, Type, Description, Example (10 key fields).

7. API Design

Goal: Stop guessing about API requirements.

Prompt: Define API requirements for [weather service]. Specify request/response data for success and failure cases.

8. Test Planning

Goal: Test what matters to the business.

Prompt: Generate 10 business-focused test scenarios for ['password reset']. Include entry/exit criteria.

9. Change Impact

Goal: Predict the ripple effects before they hit.

Prompt: Assess impact of [new analytics tool] on [sales team]. Cover process changes, training needs, risks.

10. Business Case

Goal: Make your case impossible to ignore.

Prompt: Build justification for [document system]. Include Problem, Solution, Benefits (with numbers), Risk of inaction.

11. Solution Options

Goal: Never miss a solution angle.

Prompt: Generate 3 solution options for [document approval process] with Pros/Cons, Cost, and Implementation complexity.

12. Risk Assessment

Goal: Spot risks before they become issues.

Prompt: List potential risks for [cloud migration], rate Impact/Probability, and suggest mitigation strategies.

13. Training Plan

Goal: Build targeted training that sticks.

Prompt: Create a training plan for [new CRM]. Include key skills, learning objectives, and knowledge check points.

14. Integration Analysis

Goal: Map complex system dependencies.

Prompt: Analyse integration points between [System A] and [System B]. Include data flows, touchpoints, and potential failure points.

15. Data Migration

Goal: Plan your data moves carefully.

Prompt: Create a data migration checklist for [legacy system]. Include validation rules, cleanup steps, and success criteria.

16. Process Documentation

Goal: Write procedures anyone can follow.

Prompt: Document the process for [expense approval]. Include roles, steps, decisions, and examples.

17. Metrics & KPIs

Goal: Measure what actually matters.

Prompt: Define KPIs for [customer service portal]. Include baseline, target, and data collection method.

18. Requirements Validation

Goal: Catch requirement gaps early.

Prompt: Review these requirements: [paste requirements]. Check for SMART criteria and suggest improvements.

19. Stakeholder Updates

Goal: Keep everyone in the loop effectively.

Prompt: Generate a stakeholder update template for [project phase]. Include progress, blockers, and next steps.

20. User Research

Goal: Get user insights that drive decisions.

Prompt: Create interview questions for [new feature]. Include both quantitative and qualitative aspects.